Work With Us

Location: The Allen-Stevenson School, New York, NY

Position Type: Full-time exempt, 12-month, in-person

The Allen-Stevenson School is an all-boys, TK-8, independent school in New York City, dedicated to helping every boy achieve his best potential within an inclusive community of joyful learners. Through a collaborative culture of inquiry, we design learning experiences that challenge boys to take thoughtful risks in pursuing excellence in achieving their best potential.

Position Summary: The Allen-Stevenson School is seeking a Controller to join our Business Office. A key member of the team, the Controller reports to the Chief Financial Officer and is responsible for the integrity of the school’s financial records and internal controls. The Controller oversees all accounting operations, including accounts payable, accounts receivable, general ledger, and payroll, and plays a crucial role in managing the school’s financial health and ensuring compliance with all regulatory requirements. The ideal candidate has strong organizational skills and is a detail-oriented, collaborative leader with a strong background in non-profit or independent school finance.

Key Responsibilities:

• Finance and Accounting Leadership:
  • Responsible for the month-end close process, collaborating with the team to ensure accuracy and timeliness.
  • Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements. 
  • Supervise various accounts payable functions, including processing invoices, managing payment schedules, and fostering a culture of accountability and continuous process improvements 
  • Supervise revenue and accounts receivable processes while conducting analytical reviews of all revenue sources to ensure accuracy, identify trends or discrepancies, and support strategic decision-making through data-driven insights.
  • Collaborate with the Director of HR to remit and reconcile all employee benefits and payroll. 
  • Maintain lease accounting and bond analysis, as well as capital fixed assets ledger.
  • Guide financial decisions by establishing, monitoring, and enforcing financial policies, internal controls, and procedures.
  • Coordinate expenditure reports for budget stakeholders and strategically analyze financial data, identifying trends and keeping apprised of issues and trends particular to independent schools.
  • Support the annual budgeting and planning process, working with individuals at all levels to create budgets. Lead ongoing review and comparison to actual results, identifying, explaining, and correcting variances as appropriate.
  • Support the CFO in engaging the board’s Audit Committee and Finance and Investment Committee.
  • Manage external audits and Form 990 preparation and reporting.
  • Partner with the Development Office to ensure accurate receipt, accounting, and reconciliation of all gifts and donations, provide financial reporting to support fundraising and donor stewardship, and serve as a resource on financial policies related to charitable giving.
  • Oversee the release of donor funds, ensuring compliance with restrictions and institutional policies. 
  • Reconcile bank and investment statements monthly while monitoring cash transactions and maintaining cash flow projections to ensure liquidity and financial stability. 
  • Manage annual insurance renewals and ongoing insurance inquiries.
  • Support and review governmental grant applications and reconciliations.
  • Oversee Parent Association store sales and events to ensure accurate recording of revenue calculation and remittance of sales tax, reconciliation of transactions, and compliance with school financial policies.
  • Work on special projects as assigned by the CFO.

• Team Leadership & Management:
  • Leverage the strengths of current Business Office team members and ensure a positive and supportive work environment.
  • Provide leadership in strengthening internal communications with staff at all levels throughout the organization.
  • Recommend changes to procedures to improve efficiency and accuracy. 

Required Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field; CPA or MBA is strongly preferred.
• 5+ years of progressive accounting experience, with at least 3 years in a managerial or supervisory role.
• Demonstrate integrity, professionalism, and the ability to collaborate effectively while handling sensitive information with the utmost discretion, tact, and confidentiality.
• Experience with non-profit, educational, or independent school accounting.
• Deep knowledge of Generally Accepted Accounting Principles (GAAP) for non-profits.
• Strong proficiency with accounting software (Sage Intacct) and Microsoft Excel in addition to cloud-based workspaces, including the Google Suite with ability to work independently in an automated environment.
• Organizational skills with an attention to detail and deadlines.
• Customer service focus with a strong ability to work across the organization to solve problems in a collaborative and supportive manner.
• Excellent written and verbal communication skills, with the ability to present complex financial information clearly to diverse audiences.

Compensation:

The Allen-Stevenson School offers a suite of benefits, including generous employer contributions towards health, dental, and vision insurance, pre-tax commuter benefits, and many others. The budgeted annual salary for this role is $150,000, commensurate with experience.

To Apply: Interested candidates should submit a resume and cover letter to [email protected] with “Controller” in the subject line.

The Allen-Stevenson School actively seeks to forward the equity and diversity of our community in our admissions, programs, and hiring. The Allen-Stevenson School does not discriminate on the basis of race, color, national origin, religion, sex, age, physical or mental disability, citizenship status, marital status, creed, sexual orientation, ethnicity, or any other characteristic protected by local, state, and federal law. The Allen-Stevenson School actively seeks diversity in its faculty and student body.

The Allen-Stevenson School, founded in 1883, is a K-8 independent school for boys with an enrollment of over 350 students. Located in the heart of New York City’s Upper East Side, the school is a joyful, inclusive community. We are seeking a full-time leave replacement Help Desk Manager to start in September through March. The candidate will report to the Director of IT/IS. 

Position Overview

The Help Desk Manager is a resourceful and hands-on professional, providing front-line technical support to faculty, staff, and students.  We are seeking a self-motivated individual who can independently manage hardware/software troubleshooting, maintain reliable classroom technology, and contribute to our broader IT infrastructure and initiatives.

This position is ideal for a tech-savvy professional who thrives in school environments, enjoys solving problems quickly and collaboratively, and can hit the ground running with minimal ramp-up. 

Essential Responsibilities and Duties 

End-User Support

• Oversee the daily operations of the help desk, ensuring timely and effective resolution of user issues
• Provide responsive and professional support to faculty, staff, and students on-site.
• Diagnose and resolve hardware, software, AV, and peripheral issues (Mac, PC, and Chromebook).
• Provide informal training and tech guidance to users as needed.
• Escalate issues appropriately to the Director of IT/IS.
• Provide front-line hardware and software support to students, faculty, staff, and administration
• Resolve and manage tickets in the Incident IQ Help Desk system
• Troubleshoot Apple computers, iOS devices, Chromebooks, printers, presentation hardware (Legamaster, Apple TVs, and Tango Boards), and other technology-related equipment.
• Assist in the training of staff, faculty, and administration in the use of the School's hardware and software resources.
• Troubleshoot and resolve technical issues related to EdTech systems, collaborating with vendors when necessary.
• Manage all printer/copier inventory, including consumables, parts, repairs, and ordering.

Routine Maintenance

• Configure and deploy new and upgraded laptops and phones 
• Perform upgrades and repairs on computers, printers, and AV systems.
• Ensure classrooms and meeting spaces are AV-ready daily.
• Maintain and manage inventory of tech equipment, accessories, and supplies.

Infrastructure Support

• Assist with network hardware (switches, access points, cabling).
• Support system documentation, software testing, and deployment rollouts.
• Participate in any technology setup for school events or classroom projects.

Other: 

• Ability to deal with a wide range of students and Faculty/Staff.

Position Type/Expected Hours of Work

This is a full-time in in-person, exempt temporary position from mid-September to mid-March. Days and hours of work are Monday through Friday, 7:30 a.m. to 3:30 p.m. with a half-hour paid lunch. Evening and weekend work for special events is required as job duties demand, and will be scheduled in advance.

Work Environment & Physical Demands

This position requires the ability to maintain the physical capacity necessary to navigate the school environment and ensure the safety of students. The ability to open filing cabinets and bend, sit, or stand for long periods of time, as necessary. Classroom locations vary based on student schedules;  this position ascends/descends stairs to and from different rooms in the building.

This role also requires the ability to lift, carry, and move materials and equipment weighing up to 50 pounds, such as projectors, laptops, and printers, as needed to support daily activities and classroom and office operations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Knowledge, Skills, and Abilities

• BA preferred a minimum of 2 years of experience in IT support, preferably in education or non-profit settings.
• Working knowledge of ChromeOS, macOS, Windows, Google Workspace, JAMF, and printers/copiers.
• Familiarity with wired and wireless networking and basic infrastructure concepts.
• Comfortable lifting/moving IT equipment and crawling into awkward tech spaces (ceilings, under desks, etc.).
• Strong organizational skills and the ability to manage multiple tasks independently.

Annual Salary of $70,000- $90,000 commensurate with education and experience, and prorated for the start and end dates. 

Please visit The Allen-Stevenson School website for more information about the School. To explore this exciting opportunity, please submit a current professional resume, along with a cover letter explaining your interest and qualifications, to [email protected]. 
 

The Allen-Stevenson School actively seeks to forward the equity and diversity of our community in our admissions, programs, and hiring. The Allen-Stevenson School does not discriminate on the basis of race, color, national origin, religion, sex, age, physical or mental disability, citizenship status, marital status, creed, sexual orientation, ethnicity, or any other characteristic protected by local, state, and federal law. The Allen-Stevenson School actively seeks diversity in its faculty and student body.

Allen-Stevenson is looking for substitute teachers for all divisions and departments of the school. Candidates should have a minimum of a BA degree and some previous experience working with children ages 5 though 14. Please submit your resume to [email protected]. Effective December 2024, the rate for a full day is $200 and for a half day is $110.