The Allen-Stevenson School actively seeks to forward diversity goals through its process of hiring faculty and staff.
The Allen-Stevenson employee community is vibrant and supportive. Please click here for information about joining our community as a faculty or staff member. In addition, to learn more about our commitment to diversity and inclusion, please visit our Community Life + Diversity page.
The Business Office Associate is responsible for administering Accounts Payable, and maintaining various schedules, including but not limited to those relating to cash management, disbursements, Construction in Progress (CIP), fixed assets, and professional development.
Accounts Payable Responsibilities
Retrieve and open the mail, distribute invoices to the correct Department Head for approval, and track invoices through the approval process
Compare packing slips and vendor invoices to ensure accurate billing
Review all employee reimbursement requests, and verify submissions are consistent with the School’s Travel and Expense Policy
Code each invoice and check request, enter it into our accounting system, and generate purchase entry for approval
Identify billing errors and work with vendors to resolve any discrepancies to ensure proper credits are given
Issue checks and collate with invoices for signature, and mail signed checks in a timely manner
File all paid invoices
Maintain vendor profiles, including updating addresses and name changes in our accounting system as appropriate, and W-9 forms and information
Upload weekly check run to bank for Positive Pay
Prepare and mail 1099 forms to vendors and 1096 form at end of year
Schedules and Reporting
Update Cash Flow and Cash Disbursement schedules weekly
Update Fixed Asset and Construction spreadsheets monthly
Print and distribute the end of month Check Register and Unpaid Vendor Reports
Administer the School’s WB Mason and Amazon accounts
Complete and file credit applications as needed
Providing tax-exempt certificates to faculty/staff and vendors, as needed
Assist faculty, staff and parent volunteers with procurement, including online orders, as necessary
Register teachers and staff for Professional Development and assist with travel arrangements
Collect and reconcile receipts to monthly credit card statements. Prepare necessary journal entry
Allocate food service/catering and postage expenses monthly
Prepare miscellaneous journal entries as needed
Assist Controller and DFO as needed
Required Skills and Qualifications
This individual should possess excellent oral and written communication skills, and a service-oriented demeanor with the ability to work well with others. Strong working knowledge of Excel and accounting software is required. Basic accounting knowledge is strongly preferred. Experience with Senior Systems is a plus.
To explore this great opportunity, please submit a cover letter, resume and salary requirements to firstname.lastname@example.org. Please reference “Business Office Associate” in the subject line.
Allen-Stevenson is looking for substitute teachers for all divisions and departments of the school. Candidates should have a minimum of a BA degree and some previous experience working with children ages 5 though 14. Please submit your resume to email@example.com.
The Allen-Stevenson School is an urban elementary day school for boys from Kindergarten through Ninth Grade. The School was founded in 1883 by Francis Bellows Allen. An Allen-Stevenson education helps to foster a boy's natural intellectual curiosity about the world, about himself, and about the various communities of which he is part.
Qualifications for teaching at Allen-Stevenson include: BA required, MA preferred; strong background and knowledge of the desired discipline; ability to work well with a range of able, highly motivated children; ability to work well with a team; strong organizational skills and high energy and creativity.